Administrator (Part-time 20h/week)

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Administrator

As Administrator you will concentrate your activities on the following:

Support Procurement related activities for the Lifecycle of software licenses, such as:
• triggering renewals
• registering Purchase Orders
• managing accounts in vendors’ portals
• maintaining the suppliers’ database
• chairing the monthly Service Lifecycle meeting

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Maintain and validate financial data:

Provide support to Controlling and Accounting activities, including Cost Centre Management:
• maintaining the procurement database
• preparing the Cost Centre reviews/annual forecast
• compiling reports for the customer

Maintain and perform consistency checks of Configuration Database:
• performing monthly audit
• updating configuration items entries

Support management of service contracts (e.g., preparation of response to Additional Service Requests from the customer)

Perform general administration tasks like organisation of training and take on routine and ad-hoc administrative and office support activities.

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Requirements:
• The position requires a proactive person with excellent organizational skills, a meticulous attention to detail, and a hands-on mentality.
• As the position is within a small team, being a good team player is essential. Good communication skills and an open personality are also required including the ability to establish pleasant working interfaces both internally and externally.
• Computer literacy and good MS Excel and Word skills are required for the position.
• As the service provided by the team to the customer is in an IT environment, basic IT knowledge would be a plus.
• Fluency in English is a prerequisite for the position as the work is performed in English.

The job is currently being performed from home and will move to a mix of onsite / home working.

You should have a good educational background together with a successful proven experience in a secretarial or administrative assistant role.

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